Year Round (General) Volunteering
Year round volunteers are essential to the continued operation of MedStar Georgetown University Hospital. They make a serious long term commitment to dedicate their valuable time, energy and skills to the hospital's patients, families and associates.
General Volunteer Requirements
- Be at least 17 years old and not in high school
- Commit to a minimum of 100 hours a year (4 hours per week)
- Submit all application materials on time
- Interview with a member of our Volunteer Services Department
- Complete Occupational Health clearance
- Pass a background check
- Attend a General Volunteer Orientation session
- Specialized Program-based Orientation (if applicable)
Applications for the Year Round program are accepted intermittently throughout the year, depending on the needs of the hospital. The application process should take approximately four to six weeks depending on the timeliness of your submission of application materials. Once accepted into the program, you will have 30 days to complete all remaining application materials, tests and health screenings. Applicants who have not submitted all required materials within the two week timeframe may no longer be considered for the program. Please note that the number of positions available is based on current need and we highly encourage applicants to re-apply every 6 months if not accepted previously. Our greatest need for volunteers is Mon-Fri from 8 a.m. to 5 p.m.
- Submit volunteer application online
- Submission of two recommender forms
- Volunteer Services will contact you for an interview
- Complete Occupational Health screening
- For applicants over 18, a background check must be completed
- Attend an Orientation Session (held approximately once a month)
Step 1: Submit Year Round Volunteer Application
Complete the Year Round Volunteer Application online. Applications will remain on file for 2 weeks and will not be considered complete until both recommender forms are submitted. Once the complete application is received, Volunteer Services will review the application, the strength of the recommendations, the current needs of the hospital, and availability of applicant to determine whether the applicant will be invited for an interview.
Step 2: Recommender Forms
- Identify two recommenders to complete a recommender form on your behalf. Provide your recommenders with the recommender form and/or the link to access the form on our web page. Recommendation forms must be submitted no later than two weeks from the date you submit your online application to be considered.
- Recommenders should send completed Recommender Forms directly to Volunteer Services via email (preferred) to [email protected] or fax them to 202-444-0606.
- It is the responsibility of the applicant to ensure your recommenders receive the recommendation form
Step 3: Interview with Volunteer Services
The Volunteer Services department will interview all candidates who exemplify the traits we are seeking in our volunteers and who may fit a current need. Interviews will take place at MedStar Georgetown University Hospital. You will receive an invitation to interview via email, along with some important documents you are expected to review prior to your interview and bring with you to your interview.
Step 4: Occupational Health Clearance
After the interview, Volunteer Services will contact you to schedule an appointment in Occupational Health. All accepted applicants will need to make an appointment to come into Occupational Health. Applicants over 18 will be expected to complete a universal drug screen as part of their health clearance.
Step 5: Background Check
MedStar Georgetown utilizes a third party to conduct background checks of all volunteers 18 years of age and older. An electronic request will be sent from the third party directly to the email address listed in your application. (Please be sure to respond to the prompt in the email within one week, as the link will expire.)
Step 6: Orientation & Getting Started:
After you have been accepted, and all screenings are cleared, you will be required to attend an orientation session prior to beginning your service. This orientation session is mandatory and will be the final step in preparing to volunteer at MedStar Georgetown University Hospital. Orientations are generally held once a month, although special arrangements can be made.
- ID badge and Volunteer Jacket: Each volunteer is provided an identification badge and jacket to be worn each time he/she volunteers. In addition to identifying you as a volunteer, the badge provides free parking in Garage 1.
- If you are driving:
- Parking:As mentioned, badges allow volunteers to exit Garage 1 without paying for their parking.
- Garage 1: Located at Entrance 2 off of Reservoir Rd
- Public Transportation: MedStar Georgetown provides shuttle transportation for MedStar Georgetown affiliates from various metro stations and city stops across the District of Columbia and Northern Virginia area. View a complete list of stops and more information regarding MedStar Georgetown shuttles.
Annual Volunteer Clearances
Each year volunteers are required to update their Tuberculosis Screenings and Flu Vaccinations.
Annual Tuberculosis Screening: This screening needs to be completed once every twelve months. Example: If you received your last QuantiFERON test in February 2017, you will be due to renew it in February 2018. For the annual screening, the QuantiFeron TB test can be completed elsewhere, but you must submit documentation to Occupational Health.
Flu Vaccination: All volunteers who volunteer during flu season will need to get a flu vaccination. The vaccination can be completed at another location, or in Occupational Health (located on ground floor of Bles Building). Walk-ins are welcomed Monday – Friday, from 7:30am to 3:00pm. If you choose to complete the flu vaccination at another location, you will need to submit proof of vaccination to Occupational Health.
Tips for Navigating the Volunteer Application Process Successfully
- Be consistent by using your legal name on all submitted documents including documents submitted on your behalf. Be sure the name used by recommenders is consistent with your application submission.
- Submit your health clearance form to your primary care provider as soon as possible to allow sufficient time for it to be completed and returned. The completed health clearance form (complete with a physical within the last 12 months) will need to be received by volunteer services before you will be able to continue the process.
- Remind your recommenders of the deadline for submission and follow up with them to ensure they submit the forms. It is the applicant's responsibility to ensure recommendation forms are received within two weeks of the application submission.
- Be sure to check your junk mail. Mass communications for the department can sometimes be filtered incorrectly by email carriers.
Contact the Department of Volunteer Services
MedStar Georgetown University Hospital
3800 Reservoir Road, NW
Washington, DC 20007
CCC Building Room 3402
Hours of Operation: Monday through Friday, from 9 a.m. to 5 p.m.
Walk-in Hours: Monday through Friday, from 9:30 a.m. to 12:00 noon